Build the roster once
Import the class list from the spreadsheet you already have. The importer reads names, grades, student IDs, parent contacts, allergies, medical notes, the over-the-counter medicines a family allows, and any custom column you need, such as T-shirt size or lunch choice. It remembers your column mapping, so the next trip takes one step.
- Students and adults on the same roster, each marked as student or adult traveler
- Custom fields you define per trip, including Staff only fields that families never see
- A join code students and parents enter in the app: a match on the email address in your roster links at once, and anything else waits for your approval
Attendance that takes seconds, not a clipboard
Every chaperone marks their own students on their own phone, and everyone sees the same live count. When the head count is done, one tap tells all staff who is missing, by name. It keeps working without a signal and syncs when the bus leaves the tunnel.
Medical and emergency details for the people looking after them
Health information belongs to the trip and comes from your permission form. Every chaperone sees it for the students they look after, parents can keep it up to date, and you are told when they change something. It is deleted 30 days after the trip ends.
Keep families informed without a group text
Post announcements, share the day-by-day schedule with pinned locations, and send a meeting point that opens a map with walking directions. Families follow along in the app or through a portal link that needs no account. Students always have one chat that reaches every staff member at once.
Built for a school, not a travel agency
There is nothing to install on a school network and no IT ticket to file. It runs on the web, on iPhone and on Android. Staff sign in with a school Google or Microsoft account or an emailed code, and trip files are removed on a schedule after the trip ends.
Common questions
- How much does The Trip Binder cost?
- Day trips are free, with unlimited travelers and chaperones. Overnight trips, multi-date trips, hotels and rooming lists need the Pro plan, which is $149.99 a year for the organizer (about $1.50 per student on a 100-student trip) or $19.99 a month, cancel anytime. Schools can pay by purchase order. Chaperones, travelers and families never pay.
- Do students and parents need an account?
- No. A trip works with only the organizer and chaperones signed in. Students can join with a trip code to see the schedule, announcements and chat. Parents can join with the same code to see their child's trip page and the announcements shared with families, and families can use a portal link that needs no account at all.
- Does it work without cell service?
- Yes. The roster, schedule, attendance and count-offs are kept on the phone. Marks made offline are saved and sync automatically when the connection returns.
- Who sees medical information?
- The trip staff see the health information of the students they can see. A chaperone restricted to one group sees only that group. Parents see and update their own child's information, and it is deleted 30 days after the trip ends.
Step-by-step guides
Try it on your next trip
Day trips are free at any roster size — unlimited travelers and chaperones. Build the trip on the web, then run it from the The Trip Binder app on iPhone or Android.